The importance of employee management software in a modern office
Former Xerox Corporation President and CEO Anne Mulcahy once said:
“Employees are the greatest asset of a company, they are its competitive advantage. You want to attract and retain the best; give them encouragement, encouragement and make them feel that they are an integral part of the mission of the company.”
If you are an organization that uses the Internet for day-to-day business practices, nothing should stop you from going one step further and applying the technology provided on the Internet to employee management.
Under loads of workloads, appointments, and meetings, it is often understandably difficult for a manager to give employees the time and attention, encouragement, and encouragement they deserve.
Leveraging a company’s greatest assets, its human resources, to their fullest potential, sometimes means embracing technology that efficiently addresses time constraints, management challenges, and employee dissatisfaction.
Has it ever worked? Yes!
Ever wonder what making candy entails? The answer should be a large number of very satisfied workers. Or at least that’s what the Jelly Belly Candy Company of California believes.
The family business takes employee performance and job satisfaction very seriously.
They recently decided to make the move from their antiquated talent management process to a much more modern and automated system that uses employee management software to provide accurate performance appraisals.
The result?
The new automated employee management system has enabled a more standardized, organized and formal evaluation process at Jelly Belly Candy Company.
Greater accessibility between employees and managers, better training programs, and more efficient performance appraisals have enabled the company to achieve its business goals without compromising employee satisfaction.
The different tools of an employee management software
1. Keep a database of all your current and former employees
Comprehensive, search and insurance records that include information such as employee personal details, bank details, emergency contacts, and even a record of your sick leave.
2. Reduce paperwork
Efficient employee management software will allow employees to request time off, submit timesheets or documents, and allow employees to audit or approve shipments or requests.
This negates the need to work with HR or send unnecessary paperwork.
3. Track time and attendance
Employees and managers have an instant record of absenteeism and the number of hours spent at work every day. This allows employees to be more accountable and stay on top of their punctuality and absentee rates before it becomes a problem.
4. Total rewards
Some employee management software applications allow managers to provide their employees with rewards (financial or non-financial) for good performance.
Employees can access their total reward statement through software, and this often becomes a powerful way to keep people motivated and driven.
5. Expense management
An incredibly useful feature of most employee management software is that it allows staff to scan or photograph and upload receipts to a database, allowing managers and employees to keep a permanent account of all expenses.
6. Payroll
A simple application can process the payroll of individuals online based on the number of hours they have invested with the click of a button.
7. Asset management
When an employee leaves the company, managers can track and monitor the return of any equipment that the organization has provided to the employee.
8. Shift planning
In an organization that relies on perfect timesheets to run smoothly, a tool that schedules staff, eliminates shift conflicts, and automatically notifies employees of work shifts can be extremely convenient.
9. Monitoring the progress of the company.
Information is constantly collected by employee management software, making it easy to measure the progress of the company.
Rather than having to spend time compiling reports to see how the business is doing, a quick glance at the information in the software should allow managers to constantly and accurately track the progress of the business.
The benefits: employee engagement and satisfaction
1. Provide constructive feedback
Neither managers nor employees expect performance reviews, often an annual event that makes an employee feel like a school kid receiving a report card.
Surveys have shown that employees fear annual performance reviews and are therefore less likely to respond positively to feedback provided to them.
An employee management software allows managers to control how often and in what format they would like to provide feedback to their employees.
Performance appraisal reports can be replaced with configurable dashboards and messaging systems, resulting in constructive, efficient feedback that may flow better with the rest of the company culture.
2. Set goals and motivate employees
An employee management software makes it easy to remind employees of their goals and propel them toward skill development and meeting deadlines.
This structure also allows employees to work more independently rather than being micromanaged by a manager or human resources professional.
3. Better accessibility and communication
Time constraints, conflicting schedules, and increased workload make it difficult for employees and managers to communicate.
This can foster resentment and misunderstandings, as managers are sometimes too harsh in their judgment of employees and employees sometimes feel they have been unfairly judged.
Employee management software helps companies avoid these problems and can help managers clearly communicate their expectations of an employee.
4. Better relations between employees and managers
Employee management software removes some of the pressure, anxiety, and stress that is often seen between managers and employees.
It enables an environment that encourages low-stress communication and helps employees and managers work together to achieve the organization’s goals.
In short, an employee management software provides an organization with a wealth of tools for better management, while at the same time focusing on employee satisfaction and engagement.
Used correctly and to its full potential, employee management software provides the company with an automated and efficient management system and a healthier work environment.